Exhibitor FAQ

• March 1: Booth layout PDF due for 20×20 (400 sq. ft.) and larger booths
• March: Final booth payment due
• At least 21 days prior to move-in: Permit requests due for cooking, open flame, pyrotechnics, lasers, tents, or multi-level exhibits
• June 4–7: Move-in and setup window
• Sunday, June 7 at 1:00pm: All booths must be fully set
• Wednesday, June 10 at 2:00pm: Earliest permitted breakdown time

View the live SBC26 floor plan here: https://sbc26.mapyourshow.com/8_0/floorplan/index.cfm?hallID=campus&level=2

• Invoices are issued through Map Your Show.
• 50% deposit is due at the time of invoicing.
• Remaining balance is due in March.
• Payment options: Credit Card, ACH, or Check.

Booth space is rented on a cost recovery basis and comes unfurnished.

Your booth space comes unfurnished. We do NOT provide tables, chairs, carpet, or flooring.

You may bring your own items or rent through Freeman. Freeman also offers exhibitor package options.

Freeman Exhibitor Kit: https://www.freemanco.com/store/show/landing.jsp?nav=02&showID=538463&referer=s

Flooring: All 10×10, 10×20, and 10×30 booths must have floor covering that covers the entire booth area (carpet, rug, etc.).

The Orange County Convention Center is the electrical and Wi-Fi provider for SBC26. You can order services through the Exhibitor Kit (Products/Services → Non-Freeman Services).

Freeman Exhibitor Kit: https://www.freemanco.com/store/show/landing.jsp?nav=02&showID=538463&referer=s

You may receive an email from Smart City with Wi-Fi pricing information.

All related fees (decorator rentals, utilities, equipment, etc.) are paid directly to the service provider.

The SBC Executive Committee has partnered with Front Porch Media to offer professional LED screens for exhibitors, with delivery, setup, and teardown included.

• LED Posters: $500 per poster + $250 setup fee per booth (connect up to 4 posters)
• 9.8’ x 8.2’ LED Wall: $5,500 (special SBC price)
• 16.4’ x 9.8’ LED Wall: $10,500 (special SBC price)
• 9.8’ x 8.2’ Double-Sided Wall: $12,000 (special SBC price)

Note: Exhibitors are responsible for providing power and visual content for their screen.

Reserve directly: https://frontporch.media/sbc

Exhibitors with booths 20×20 (400 sq. ft.) and larger must provide a PDF of the planned booth design/layout due to Orange County Convention Center regulations.

Please email your PDF to exhibits@sbc.net no later than March 1.

Exhibitors may hand-carry their own materials into the exhibit facility. The use or rental of dollies, flat trucks and other mechanical equipment, however, is not permitted. Freeman will control access to the loading docks in order to provide for a safe and orderly move-in/out. Only full time employees of the exhibiting company will be allowed to hand-carry items. Unloading or reloading at the dock of any and all contracted carriers will be handled by Freeman

• Exhibitor Quick Facts
• Marshalling Yard Information
• Union Labor Rules

Warehouse shipping address:

Exhibiting Company Name / Booth Number
Southern Baptist Convention 2026
C/O Freeman

10088 General Dr
Orlando, FL 32824
USA

Warehouse shipping information

• The Freeman warehouse will be closed on Monday, May 25, 2026, in observance of Memorial Day.
• Ship early to avoid delays and save money.
• Freeman will accept crated, boxed or skidded material beginning May 05, 2026, at the warehouse shipping address.
• Material arriving after May 28, 2026, will be received at the warehouse with an additional after deadline charge.
• Please note that the Freeman Warehouse does not accept uncrated freight (loose, pad-wrapped material and/or un-skidded machinery), cash on delivery (COD) shipments, hazardous materials, freight requiring refrigerated or frozen storage, a single piece of freight weighing more than 4,500 pounds or a single piece of freight beyond the dimensions of 108″H x 93″W x 144″L.
• Warehouse materials are accepted at the warehouse Monday through Friday between the hours of 8:00 AM – 3:30 PM.
• Certified weight tickets must accompany all shipments.
• If required, provide your carrier with this phone number: (888) 508-5054.

Show site shipping address:

Exhibiting Company Name / Booth Number
Southern Baptist Convention 2026
Orange County Convention Center
C/O Freeman

9800 International Dr
Orlando, FL 32819
USA

Show site shipping information

• Freeman will receive shipments at the exhibit facility beginning June 04, 2026.
• Shipments arriving before this date may be refused by the facility.
• Any charges incurred for early freight accepted by the facility will be the responsibility of the exhibitor.
• Certified weight tickets must accompany all shipments.
• Ensure your driver has the following information to expedite unloading and delivery to your booth: Show Name, Exhibitor Name, Booth #.
• If required, provide your carrier with this phone number: (888) 508-5054.

For important Marshalling Yard information, click here and review the marshalling yard section of the “Where & when do I ship my materials?”

• Thursday, June 4: 900 sq. ft. and larger (8:00am–5:00pm)
• Friday, June 5: All remaining booths (8:00am–5:00pm)
• Saturday, June 6: All booths (8:00am–5:00pm)
• Sunday, June 7: 10×10 and 10×20 only (10:00am–1:00pm)

All booths must complete setup by 1:00pm on Sunday, June 7. Larger booths must arrive and be fully set by end of day Saturday.

No move-in is allowed after the exhibit hall opens. Materials delivered that are not set up by Sunday may be shipped back at the exhibitor’s expense.

• Sunday, June 7: 3:00pm–7:00pm
• Monday, June 8: 8:00am–6:00pm
• Tuesday, June 9: 8:00am–6:00pm
• Wednesday, June 10: 8:00am–2:00pm

Exhibitors must keep their booth open and staffed during all exhibit hall hours.

Every attendee badge will have a QR code with the following content on it:

• Name
• Church
• City
• State
• Phone
• Email
• Messenger ID#
• Church SBC ID#

We recommend using a handheld scanner to scan the QR code and receive the information in a CSV file format. There are multiple scanners that will work, but this one is most commonly used: https://amzn.to/3Gc4Tnr

Please note, phones will not scan the QR code correctly. You either need a special app on your phone or a handheld scanner to receive the data correctly.

• Exhibits are only allowed in the designated exhibit area.
• No exhibitor may assign, sublet, or share booth space unless approved by the Convention Manager.
• Direct sales are not allowed unless pre-approved by the Convention Manager.
• No exhibitor may sell or distribute food or beverages.
• No exhibitor, other than Convention entities and auxiliaries, may promote or distribute dated curriculum.

Organizations may distribute information and capture or broadcast audio/video recordings within their designated exhibit space.

If you want to participate in official media operations outside of your exhibit space, request media credential information by emailing mediarelations@sbc.net.

No exhibitor may place posters, signs, or meeting announcements outside their exhibit space unless pre-approved by the Convention Manager.

Instead, announcements and advertisements may be made through the SBC Messenger Guide. Inquiries: hkrantz@sbc.net.

No exhibitors are allowed to break down exhibits prior to 2:00pm on Wednesday, June 10, 2026.

Exhibitors who violate this policy will forfeit their privilege to exhibit at future annual meetings.

The Orange County Convention Center enforces fire and safety regulations for all exhibitors. Highlights include:

• Emergency exits, aisles, fire hose cabinets, strobes, extinguishers, and standpipes may not be obstructed.
• All fabrics/drapes/decor must be flame resistant (documentation must be available upon request).
• Styrofoam products are not permitted for set construction.
• Special permits are required for cooking/open flame, pyrotechnics, lasers, tents/covered exhibits over 300 sq. ft., multi-level booths, and other hazardous activities.
• Permit applications/notifications must be made at least 21 days before event move-in.

All exhibitors are required to comply with SBC Exhibitor Guidelines, Orange County Convention Center policies, local fire and safety regulations, and all applicable federal, state, and local laws.

The Southern Baptist Convention Executive Committee reserves the right to restrict, remove, or deny any exhibit, display, or activity that does not conform to published guidelines or that is deemed unsafe, unlawful, or inconsistent with the purpose of the Annual Meeting.

Failure to comply with exhibit policies — including early booth breakdown, unauthorized sales activity, or facility violations — may result in forfeiture of exhibiting privileges at future Annual Meetings.

Exhibitors assume full responsibility for their personnel, materials, and compliance with facility requirements during move-in, show hours, and move-out.

General Exhibitor Support: exhibits@sbc.net

Media Credentials: mediarelations@sbc.net

Messenger Guide Advertising: hkrantz@sbc.net